Begin with the salutation.\u00a0 Replace the placeholder \u201cXxxxx\u201d in the salutation with the name of your main\/technical contact in whatever way you are referring to him\/her\u00a0\u2014 for example:<\/p>\n
In other words, if you are not on a first-name basis and, thus, refer to him\/her with Mr. or Ms. or Dr., etc. being a title of respect, then just use their last name, not first and last.\u00a0 Note that professionally, Ms. is often used over Mrs. or Miss and eliminates the risk of inaccurately identifying her as married or unmarried, respectively.\u00a0 Of course, Dr. is the appropriate professional title for someone, male or female, with a doctorate degree (Ph.D., D.Ed., M.D., D.O, D.D.S, etc.) and there are other more specific ones like Prof., Dean, Judge, Senator, \u2026 that may be appropriate.<\/p>\n
Your customer cover letter will begin by briefly describing what documents are accompanying it, following the opening phrase \u201cAttached please find\u201d that is included in the template.\u00a0 When doing so, do not simply copy and paste from the latest\u00a0\u2014 the PCR cover letter\u00a0\u2014 and change PCR to PTR and cut some specifics of content.\u00a0 Further, unlike the internal review that included the PMB, the tech-memo, and some TAD pages, this release is simply this cover letter with a single attachment\u00a0\u2014 the PMB.\u00a0 In other words, please take care that you do not indicate items being attached that are not.\u00a0 With just a little thought this is easy to do right and well.<\/p>\n
It should continue in a second paragraph beginning with when the review meeting took place and who participated.\u00a0 Continue with a brief description of the outcome of your review, including any substantive suggestions\/feedback\/direction you received.\u00a0 Obviously, this paragraph cannot be written before your review meeting<\/strong>.\u00a0 Thus, write it after your review meeting and feedback is provided (replacing the placeholder \u201cOUTCOME DESCRIPTION PENDING REVIEW MEETING\u201d).<\/p>\n In a third paragraph (replacing \u201cSTART THIRD PARAGRAPH HERE\u201d), which CAN AND SHOULD<\/em> be written BEFORE<\/em> the review meeting<\/strong>, you should then give a brief<\/em><\/strong> indication of where you are headed and what can be expected at the end of the semester\/project (hint: \u00a0on-campus plus streamed final report presentation, followed by a web-conference project closeout meeting, then delivery of any prototype and a written final report covering the results of the project).<\/p>\n The letter should then conclude with a solicitation of comments from your customer. \u00a0Since this is important to avoid confusion as to what you are asking for (and since some teams otherwise have not included this), it is in the template for you as \u201cThere is no specific feedback we are seeking; however, please let us know at your earliest convenience if you have any comments, corrections, or concerns.\u201d<\/p>\n Your added paragraphs must be short enough so that the entire letter (including the cc directives on the bottom) fits on one page<\/strong> without change of formatting (its already single-line spacing).<\/p>\n 1\u00a0\u00a0\u00a0\u00a0 Salutation Begin with the salutation.\u00a0 Replace the placeholder \u201cXxxxx\u201d in the salutation with the name of your main\/technical contact in whatever way you are referring to him\/her\u00a0\u2014 for example: Dear Mr. Smith (the formal default) \u2013\u00a0OR\u00a0\u2013\u00a0\u00a0\u00a0\u00a0 Dear Richard (if now on a first-name basis) \u2013\u00a0OR\u00a0\u2013\u00a0\u00a0\u00a0\u00a0 Dear Rich (if he also goes by a shared […]<\/p>\n","protected":false},"author":35,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17,10],"tags":[],"_links":{"self":[{"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/posts\/2603"}],"collection":[{"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/users\/35"}],"replies":[{"embeddable":true,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/comments?post=2603"}],"version-history":[{"count":5,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/posts\/2603\/revisions"}],"predecessor-version":[{"id":2814,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/posts\/2603\/revisions\/2814"}],"wp:attachment":[{"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/media?parent=2603"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/categories?post=2603"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/me.sites.mtu.edu\/meemscd\/wp-json\/wp\/v2\/tags?post=2603"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n\n
\n \u00a9 2017, William J. Endres<\/td>\n Updated March 13, 2023<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"