Do NOT edit any of it, with the following exceptions:

1. Replace the placeholder “Xxxxx” in the salutation with the name of your main/technical contact in whatever way you are referring to him/her — for example:
   • Dear Mr. Smith (the formal default)
     – OR –     Dear Richard (if now on a first-name basis)
     – OR –     Dear Rich (if he also goes by a “nickname” he has shared)
     – NOT–     Dear Mr. Richard Smith (awkward, form-letterish)
   • Dear Ms. Jones (the formal default)
     – OR –     Dear Susan (if now on a first-name basis)
     – OR –     Dear Sue (if she also goes by a “nickname” she has shared)
     – NOT–     Dear Ms. Susan Jones (awkward, form-letterish)
   • In other words, if you are not on a first-name basis and, thus, refer to him/her with Mr. or Ms. or Dr., etc. being a title of respect, then just use their last name, not first and last.  Note that professionally, Ms. is often used over Mrs. or Miss and eliminates the risk of inaccurately identifying her as married or unmarried, respectively.  Of course, Dr. is the appropriate professional title for someone, male or female, with a doctorate degree (Ph.D., D.Ed., M.D., D.O, D.D.S, etc.) and there are other more specific ones like Prof., Dean, Judge, Senator, … that may be appropriate.
2. Replace the placeholder “Dddd” with the weekday name (e.g., Monday, Tuesday, …) corresponding to the day of the week that you send it; i.e., if you send it on a Tuesday, then Dddd would be replaced with the word Tuesday.
3. If the name at the upper left (as part of the contact information) is incorrect, please change it and let the SCD program director know your technical contact has changed (and to whom).

Again, do not edit the body other than the day, as noted.  It has specific messaging intended for your customer to help him/her understand the progression of your work.  It also is intended for your eyes for the same purpose; as such, you should each read this letter to reinforce in your mind where you are headed in the coming weeks.  Finally, it also serves as an example; as your project progresses you will need to write more and more of the release cover letters on your own.